Still Writing Paper Checks? Here’s How Much It Costs You

With online bill paying from your computer or mobile app now so convenient, we’re
always surprised by how many small business owners still make payments with paper
checks. It seems like a harmless habit, but is it really? Let’s see.
Here’s an example of the costs of writing 100 checks a month.

Employee Labor

Paper Checks $256 Paper Checks $256
Receive invoice Receive invoice electronically or scan paper invoice
Pass invoice to the manager to approval Send the invoice for approval through automated workflow
Print check Electronic payment sent
Record payment in accounting software Payment automatically synced with accounting software and bank
Address, stuff and stamp envelope
Mail envelope
Reconcile payments with bank

Bank Fees

Paper Checks $76 Online Payments $14


Paper Checks $30 Paper Checks $0
Checks Receive invoice electronically or scan paper invoice
Envelopes Send the invoice for approval through automated workflow
Printer paper
Printer ink


Paper Checks $47 Online Payments $0

Total Monthly Cost

Paper Checks $409 Online Payments $28

We didn’t even include potential costs such as late fees because the invoice approval,
check to sign, and the mailing process took so long. Or the fact that you’d have more free
time to creatively grow your business if your accounts payable system was automated.

When you use Xendoo, you’ll have a complete software solution that streamlines the
entire process from automatic syncing with the accounting system to direct deposit in
the vendor’s bank account. And you can access it from your mobile device (or desktop
computer) at any time. After all, you have better things to do with your time — and money!


This post is intended to be used for informational purposes only and does not constitute as legal, business, or tax advice. Please consult your attorney, business advisor, or tax advisor with respect to matters referenced in our content. Xendoo assumes no liability for any actions taken in reliance upon the information contained herein.


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